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Life Time Galleria OS — Notion Workspace Build

📍 Client

Life Time Galleria (Houston, TX)

Health & fitness club cafe and events team

🛠️ Project Scope

Design and build a centralized operating system in Notion to streamline cafe operations, content management, vendor coordination, and internal team planning for the Life Time Galleria location.

🧩 Workspace Structure

1. Lifetime Cafe Hub

A streamlined digital HQ for the café team to manage operations, vendors, and customer experience.

• LTG Cafe OS

• Customer & Sales CRMs

• Food & Drink Inventory System

• Recipes & SOP Manual

• Feedback Logs & Purchase Requests

• Vendor Ordering Schedule

2. Content & Events Management

A custom-built system for managing marketing, social presence, and in-club events.

• Lifetime Content Calendar

• Social Media Planner

• Event Documentation

• Branding Assets

• Ad Spend Tracker

3. 

Cross-Department Operations

• Task Management Database (Kanban-style)

• Operational Planning

• Menu Development

• Team Collaboration Tools

✅ Key Features

• Centralized Navigation Sidebar for easy access across departments

• Kanban Task System to track initiatives from idea to execution

• Custom CRMs for sales & customer tracking

• Operational Docs built directly into daily workflow

• Visual System Layout that improves collaboration & reduces back-and-forth

• Vendor Order Tracker that reduces delays and improves restocking workflows

💡 Impact

• Reduced time spent on manual updates and communication

• Created clarity for task ownership and follow-through

• Supported multi-team alignment (café, events, social) in one workspace

• Designed a replicable structure that can be rolled out to other Life Time locations

📸 Sneak Peek

🔧 Tools Used

• Notion (custom databases, templates, linked views)

• Notion Kanban + Table Views

• Client interviews & workflow audits to identify pain points

📬 Interested in a system like this?

Let’s talk. I help teams build custom Notion systems that scale with their operations — whether you’re a solo entrepreneur or managing a multi-location team.

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